Treasurer Task List

Last Revised on October 2, 2006

Welcome to your Task List! The Sudbury Savoyards Task Lists are designed to be used as a guideline for how you can successfully complete your job in the current production. The task list is divided into five sections:

General Information - fun facts to know/Background Information
Quick List - a quick list of all tasks that you are responsible for (these may require input from others). Clicking on a task will take you to a more detailed description of that task.
Task Details - detailed information on each task.
Tasks assigned to others, but require your input. The person responsible will be named and a link provided to their task list for convenience.
Reference Documents - forms, documents that have been used in the past. You may find them useful.

In order to keep this task list current and helpful, please edit it as you see fit. You will be asked to turn in your marked-up copy at the Debriefing Meeting. You can also send any changes electronically by clicking here or the link at the top of this page.

General Information

The Treasurer maintains and monitors financial records, pays bills, deposits show receipts, reports spending to the Board, and prepares the annual budget.

Quick List

Complete? Task Timeframe

Attend Board Meetings Meetings are scheduled by the Chairman and are held monthly. See the Calendar for the exact dates.

Last Supper Payment Check should be sent in to the church coordinator by Put-in Saturday. See the Calendar for the exact date.

Attend Debriefing Meeting Date is determined by the Producer

Return Task List Return to the Task List Manager at Debriefing Meeting. See Calendar for the exact date.

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Complete?	Task	Timeframe
	Attend Board Meetings	Meetings are scheduled by the Chairman and are held monthly. See the Calendar for the exact dates.
	Last Supper Payment	Check should be sent in to the church coordinator by Put-in Saturday. See the Calendar for the exact date.
	Attend Debriefing Meeting	Date is determined by the Producer
	Return Task List	Return to the Task List Manager at Debriefing Meeting. See Calendar for the exact date.

Task Details

Attend Board Meetings

Board Meetings are scheduled by Board Members and the Chairman for their mutual convenience, but should be held once a month. There are standard agenda items, such as Secretary's report and Treasurer's report, but other items will be added as the year progresses. There are sample agendas for each month attached to the Chairman's task list.

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Last Supper Payment

Give Last Supper coordinator an advance payment for the food to be served.

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Attend Debriefing Meeting

The Producer is responsible for setting for scheduling the Debriefing session, generally held within a month of the show closing. The meeting is to go over the production, focusing on areas of great success and areas which need significant improvement.

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Return Task List

If not already turned in, return the task list at the Debriefing Meeting.

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Tasks that require your input, but are the responsibility of others

Task Description Timeframe

Preliminary Budget The Producer prepares the prelimiary budget for the show to be presented at the September Board meeting. September Board Meeting

Score Sales money The Internal Sales Chief will turn over all monies received from the sale of music scores All score money should be turned in by mid-December.

Ticket Money The Tickets Chief will turn over all monies received from the sale of tickets. This will probably come in batches; some before the show opens, during the run, and a final turnover after the show closes. All ticket money should be turned in by one week after the show closes.

Ad Money The Playbill Ad Chief will turn over all monies received from the sale of ads. This will probably come in batches; some before the show opens, during the run, and a final turnover before the show closes. All ticket money should be turned in by the last performance.

Internal Sales Money The Internal Sales Chief will turn over all monies received from the sale of shirts, tahpes, CDs, DVD's and videos. This will probably come in batches; some before the show opens, during the run, and a final turnover before the show closes. All ticket money should be turned in by the last performance.

Task	Description	Timeframe
Preliminary Budget	The Producer prepares the prelimiary budget for the show to be presented at the September Board meeting.	September Board Meeting
Score Sales money	The Internal Sales Chief will turn over all monies received from the sale of music scores	All score money should be turned in by mid-December.
Ticket Money	The Tickets Chief will turn over all monies received from the sale of tickets. This will probably come in batches; some before the show opens, during the run, and a final turnover after the show closes.	All ticket money should be turned in by one week after the show closes.
Ad Money	The Playbill Ad Chief will turn over all monies received from the sale of ads. This will probably come in batches; some before the show opens, during the run, and a final turnover before the show closes.	All ticket money should be turned in by the last performance.
Internal Sales Money	The Internal Sales Chief will turn over all monies received from the sale of shirts, tahpes, CDs, DVD's and videos. This will probably come in batches; some before the show opens, during the run, and a final turnover before the show closes.	All ticket money should be turned in by the last performance.