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Tickets Chief Task List

Last Revised on October 2, 2006

Welcome to your Task List! The Sudbury Savoyards Task Lists are designed to be used as a guideline for how you can successfully complete your job in the current production. The task list is divided into five sections: In order to keep this task list current and helpful, please edit it as you see fit. You will be asked to turn in your marked-up copy at the Debriefing Meeting. You can also send any changes electronically by clicking here or the link at the top of this page.

General Information

Quick List

Complete? Task Timeframe
Ticket Accounting - Performances early February
Attend Debriefing Meeting Date is determined by the Producer
Return Task List Return to the Task List Manager at Debriefing Meeting. See Calendar for the exact date.

Task Details

Ticket Accounting - Performances

Discuss and agree with the Tickets Reservations Chief and the House Manager how unpaid advance orders are to be accounted for. The tickets themselves have come from the Reservations Chief's stock and they must account for them to the Tickets Chief. The House Manager has collected the money and it is to cumbersome to ask them to keep the money separate from the at-the-door and concession sales. What has worked in the past:

The Reservations Chief clearly marks any envelopes given to the House Manager with a "TR"
The House Manager makes sure that all claimed envelopes are returned to the reservations chief (after the last performance, return all envelopes, claimed or not).
The reservations chief will be able to tell the House Manager how much of the total collected was for advance reservations.
This amount is then attributed as sales by the Reservations Chief and SUBTRACTED from the House Manager's total for the performance.

The alternatives are for the Reservations Chief to "turn in" those tickets in envelopes and the Tickets Chief "assigns" them to the House Manager. The disadvantage to this is that it is not an accurate number of advance sales, though to be honest, these are "reserved" and not "sales" unless the tickets are picked up. Back to Quick List

Attend Debriefing Meeting

The Producer is responsible for setting for scheduling the Debriefing session, generally held within a month of the show closing. The meeting is to go over the production, focusing on areas of great success and areas which need significant improvement.

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Return Task List

If not already turned in, return the task list at the Debriefing Meeting.

Back to Quick List

Tasks that require your input, but are the responsibility of others

Task Description Timeframe
Graphic Design Work with the Graphic Designer to produce the show "logo". This is used on all advertising, tee-shirts/sweat shirts, tickets, playbill cover, etc. Graphic should give some indication of the stage director's artistic vision. September, so the graphic can be used in the newsletter to announce the show and auditions.

Related Documents:

The Tickets Chief coordinates distribution of tickets and collection and accounting of ticket money, as well as collection and accounting of unsold tickets and stubs from complementary tickets.
Hierarchy CompleteTaskList Calendar of Events Report changes

Task Who Does Who_Checks TaskDate Tied To Offset
Print tickets-Determine Quantity Producer HouseManager, TicketsChief 11/21/2003 NovBoard 10
Recruit Tickets Chief Producer Chairman, TicketsChief 1/7/2004 JanBoard 0
Mail tickets ReservationsChief Producer, TicketsChief 1/13/2004 FirstPerf -38
Pick up printed tickets from printer Producer TicketsChief 1/20/2004 LastPerf -40
Tickets to Telephone Reservations Chief TicketsChief ReservationsChief 1/21/2004 LastPerf -39
Review ticket policies HouseManager TicketsChief, Producer 2/16/2004 FirstPerf -4
Tickets money to Treasurer TicketsChief Treasurer, Producer 2/19/2004 LastPerf -10
Tickets and money to Tickets Chief ReservationsChief TicketsChief 2/19/2004 LastPerf -10
Tickets Chief's duties for performances TicketsChief Treasurer, Producer, HouseManager 2/20/2004 FirstPerf 0
Tickets and money to Tickets Chief ReservationsChief TicketsChief 2/20/2004 FirstPerf 0
Tickets chief's duties for performances TicketsChief Treasurer, Producer, HouseManager 2/29/2004 LastPerf 0