Last Revised on October 2, 2006
|Ticket Accounting - Performances||early February|
|Attend Debriefing Meeting||Date is determined by the Producer|
|Return Task List||Return to the Task List Manager at Debriefing Meeting. See Calendar for the exact date.|
Ticket Accounting - Performances
Discuss and agree with the Tickets Reservations Chief and the House Manager how unpaid advance orders are to be accounted for. The tickets themselves have come from the Reservations Chief's stock and they must account for them to the Tickets Chief. The House Manager has collected the money and it is to cumbersome to ask them to keep the money separate from the at-the-door and concession sales. What has worked in the past:
The Reservations Chief clearly marks any envelopes given to the House Manager with a "TR"
The House Manager makes sure that all claimed envelopes are returned to the reservations chief (after the last performance, return all envelopes, claimed or not).
The reservations chief will be able to tell the House Manager how much of the total collected was for advance reservations.
This amount is then attributed as sales by the Reservations Chief and SUBTRACTED from the House Manager's total for the performance.
The alternatives are for the Reservations Chief to "turn in" those tickets in envelopes and the Tickets Chief "assigns" them to the House Manager. The disadvantage to this is that it is not an accurate number of advance sales, though to be honest, these are "reserved" and not "sales" unless the tickets are picked up.
Back to Quick List
Attend Debriefing Meeting
The Producer is responsible for setting for scheduling the Debriefing session, generally held within a month of the show closing. The meeting is to go over the production, focusing on areas of great success and areas which need significant improvement.Back to Quick List
Return Task List
If not already turned in, return the task list at the Debriefing Meeting.Back to Quick List
|Graphic Design||Work with the Graphic Designer to produce the show "logo". This is used on all advertising, tee-shirts/sweat shirts, tickets, playbill cover, etc. Graphic should give some indication of the stage director's artistic vision.||September, so the graphic can be used in the newsletter to announce the show and auditions.|
The Tickets Chief coordinates distribution of tickets and collection and accounting of ticket money, as well as collection and accounting of unsold tickets and stubs from complementary tickets.
|Hierarchy||CompleteTaskList||Calendar of Events||Report changes|
|Task||Who Does||Who_Checks||TaskDate||Tied To||Offset|
|Print tickets-Determine Quantity||Producer||HouseManager, TicketsChief||11/21/2003||NovBoard||10|
|Recruit Tickets Chief||Producer||Chairman, TicketsChief||1/7/2004||JanBoard||0|
|Mail tickets||ReservationsChief||Producer, TicketsChief||1/13/2004||FirstPerf||-38|
|Pick up printed tickets from printer||Producer||TicketsChief||1/20/2004||LastPerf||-40|
|Tickets to Telephone Reservations Chief||TicketsChief||ReservationsChief||1/21/2004||LastPerf||-39|
|Review ticket policies||HouseManager||TicketsChief, Producer||2/16/2004||FirstPerf||-4|
|Tickets money to Treasurer||TicketsChief||Treasurer, Producer||2/19/2004||LastPerf||-10|
|Tickets and money to Tickets Chief||ReservationsChief||TicketsChief||2/19/2004||LastPerf||-10|
|Tickets Chief's duties for performances||TicketsChief||Treasurer, Producer, HouseManager||2/20/2004||FirstPerf||0|
|Tickets and money to Tickets Chief||ReservationsChief||TicketsChief||2/20/2004||FirstPerf||0|
|Tickets chief's duties for performances||TicketsChief||Treasurer, Producer, HouseManager||2/29/2004||LastPerf||0|