Social Director Task List

Last Revised on October 2, 2006

• General Information - fun facts to know/Background Information
• Quick List - a quick list of all tasks that you are responsible for (these may require input from others). Clicking on a task will take you to a more detailed description of that task.
• Task Details - detailed information on each task.
• Tasks assigned to others, but require your input. The person responsible will be named and a link provided to their task list for convenience.
• Reference Documents - forms, documents that have been used in the past. You may find them useful.

General Information

• The Social Director arranges the Two Ring Circus, chorus rehearsal refreshments, Friday night parties, Monster Sunday potluck, end of performance parties, and any other social events for company members. The Social Director should also help to welcome new members.
• The Social Director reports to the Producer.

Quick List

Complete?	Task	Timeframe
	Recruit Hosts for Two-Ring	September/October
	Audition Refreshments	See Calendar for audition dates.
	Rehearsal Refreshments	Beginning at first rehearsal and continuing through performances.
	Friday Night Parties	Beginning in January
	Attend Debriefing Meeting	Date is determined by the Producer
	Return Task List	Return to the Task List Manager at Debriefing Meeting. See Calendar for the exact date.

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Task Details

Recruit Hosts for Two-Ring

The Two-Ring Circus is the kick-off gathering for the spring show. It is a party, but is also used as a way to introduce people to the directors, the production and the group. It generally brings in 30-40 people so consider space issues when recruiting hosts. Tom and Nancy Powers have traditionally offered to host, quite often long before the Social Director has been recruited. Check before looking for someone else.

Audition Refreshments

The Social Director must recruit members to provide refreshments for auditions. Refreshments are needed both audition nights, but not for callbacks. A good time to recruit volunteers would be at the Two Ring Circus. There will be leftovers from that party which might last long enough as well.

Rehearsal Refreshments

Create a sign-up sheet for the cast to provide refreshments. Refreshment assignments should include five people for each rehearsal: two people bring drinks (approximately two gallons carbonated and two gallons non-carbonated -- lemonade and specialty fruit juices are popular); two people bring snacks (fruit, cookies, crackers, whatever they want); one person brings cups and also cleans up (emphasize that the cleanup person brings cups). Individuals who want coffee or tea are responsible for such themselves. Social Director should arrange designated storage places in the SUMC kitchen (one in refrigerator, typically the bottom shelf, and one in cupboard), in which large cardboard boxes could be stored. Then store individual containers of cookies, drinks, and cups in large cardboard boxes, which then get stored in the designated places. Keep a big black marker fresh and ready for marking our stuff. Per the church: absolutely NO food which contains any peanut products is to be brought to rehearsal. Make sure this is communicated and repeated to the cast.

Friday Night Parties

Recruit part hosts for Friday night post-rehearsal parties. These typically start with the first Friday night chorus rehearsal and stop a week before Tech Week -- no party the night before put-in. Saturday post-work-day parties have been tried in the past, but did not work. Friday parties should not go late, so that people can show up to work on Saturday.

Attend Debriefing Meeting

The Producer is responsible for setting for scheduling the Debriefing session, generally held within a month of the show closing. The meeting is to go over the production, focusing on areas of great success and areas which need significant improvement.

Return Task List

If not already turned in, return the task list at the Debriefing Meeting.

Tasks that require your input, but are the responsibility of others

Task	Description	Timeframe
Graphic Design	Work with the Graphic Designer to produce the show "logo". This is used on all advertising, tee-shirts/sweat shirts, tickets, playbill cover, etc. Graphic should give some indication of the stage director's artistic vision.	September, so the graphic can be used in the newsletter to announce the show and auditions.

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Related Documents: