Set Designer Task List

Last Revised on October 2, 2006

Welcome to your Task List! The Sudbury Savoyards Task Lists are designed to be used as a guideline for how you can successfully complete your job in the current production. The task list is divided into five sections:

General Information - fun facts to know/Background Information
Quick List - a quick list of all tasks that you are responsible for (these may require input from others). Clicking on a task will take you to a more detailed description of that task.
Task Details - detailed information on each task.
Tasks assigned to others, but require your input. The person responsible will be named and a link provided to their task list for convenience.
Reference Documents - forms, documents that have been used in the past. You may find them useful.

In order to keep this task list current and helpful, please edit it as you see fit. You will be asked to turn in your marked-up copy at the Debriefing Meeting. You can also send any changes electronically by clicking here or the link at the top of this page.

General Information

The Set Designer designs and executes the stage sets for the show, consistent with the Stage Director's visual concept and with any physical, budgetary, or manpower limitations.

Quick List

Complete? Task Timeframe

Background Info/Resources

Prepare Budget Estimate November

Floor Plan Complete November

Set Plan Complete November

Recruit Construction Crew December

Recruit Paint Crew December

Plan First Construction Session November

Submit Bio for Playbill November

Set Sketches November

Set Inventory Before first work day.

Set Materials Before first work day.

First Shopping Trip Before first work day.

Submit crew names January

Attend Debriefing Meeting Date is determined by the Producer

Return Task List Return to the Task List Manager at Debriefing Meeting. See Calendar for the exact date.

________________________________________________________________________________________________________

Complete?	Task	Timeframe
	Background Info/Resources
	Prepare Budget Estimate	November
	Floor Plan Complete	November
	Set Plan Complete	November
	Recruit Construction Crew	December
	Recruit Paint Crew	December
	Plan First Construction Session	November
	Submit Bio for Playbill	November
	Set Sketches	November
	Set Inventory	Before first work day.
	Set Materials	Before first work day.
	First Shopping Trip	Before first work day.
	Submit crew names	January
	Attend Debriefing Meeting	Date is determined by the Producer
	Return Task List	Return to the Task List Manager at Debriefing Meeting. See Calendar for the exact date.

Task Details

Background Info/Resources

Supplies: Find suppliers in the NYNEX Business-to-Business yellow pages, an excellent resource as it contains listing of manufacturers and wholesalers who are often more cooperative than retailers. In most cases, the only requirement for buying from the wholesaler is a sales tax number, which the SUMC has. It is often more effective to indicate the affiliation with the SUMC rather than the Savoyards.
Large cardboard sheets. Current practice is to tape box cardboard together (on back, with duct tape, on front, with masking tape). Glue small pieces across seams on back. Note: leave space to attach 1x3 bracing. Glue boards to cardboard extensively AND staple from front. If hanging, screw eyes go into the edge of the board. Connect all 1x3s with molding (1/4 x 1) and screws, hang by wire at two or more points.
Supplies: Charrette, 44 Brattle St., Cambridge, MA, telephone 617-495-0200. Store hour 8-8:30 M-F, 8:30-5 Sat, 1-5 Sun. For oversize photocopies, photographic enlargements, etc.
Kirks Lane Lamp Parts Co., Box 1073, Bensalem, PA 19020, telephone 215-785-1251. Wholesale supplier of lamp parts and supplies. Very reasonable prices. Write or call for catalogue. $25.00 minimum order.
The Fair, 137 West Boylston St. (Rt. 12), West Boylston, MA. Seedy department store with an excellent close-outs section: Latex paint at $1 per gallon.
Charles H. Stewart - North Andover Ma. - rental agent for backdrops and scrims. Extensive catalog - check out www.charlesstewart.com.
{Also mention Spags and Building 19.}
The cyclorama needs additional weights at some seams to reduce wrinkles.

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Prepare Budget Estimate

Give estimated budgets to the Technical Director for consideration BEFORE the December Board meeting. What will you need to build? Borrow? Rent? Buy?

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Floor Plan Complete

Basic floor plan design should be complete, and reviewed by the Stage Director. Especially note and discuss entrance and exit routes for the cast. Deliver scale plan to Lighting Designer and the Stage Director. This date is important so the Stage Director can begin blocking. Begin to prepare full scale plastic drop sheet of the floor plan to use during rehearsals. Due by the first January rehearsal. PLEASE NOTE: This practice was discontinued after 2001 due to safety concerns. In 2003, only the elevated parts of the set were drawn on plastic, leaving the main floor bare.