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Props Chief Task List

Last Revised on September 11, 2012

Welcome to your Task List! The Sudbury Savoyards Task Lists are designed to be used as a guideline for how you can successfully complete your job in the current production. The task list is divided into five sections: In order to keep this task list current and helpful, please edit it as you see fit. You will be asked to turn in your marked-up copy at the Debriefing Meeting. You can also send any changes electronically by clicking here or the link at the top of this page.

General Information

Quick List

Complete? Task Timeframe
Prepare Budget Estimate November
Draft Props List December
Props Design December
Publish Props List December
Submit Crew Names January
Attend Debriefing Meeting Date is determined by the Producer
Return Task List Return to the Task List Manager at Debriefing Meeting. See Calendar for the exact date.

Task Details

Prepare Budget Estimate

Give estimated budgets to the Technical Director for consideration BEFORE the December Board meeting. What will you need to build? Borrow? Rent? Buy?

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Draft Props List

Review the libretto for ideas - the Stage Director may also supply you with a tentative list. Organize the list by dialogue or song. Include description (size, color, overall design), quantity, materials needed OR rental source (try Hooker-Howe at 508-373-3731 or Mikan Theatricals 800 BUY-MIKAN or 603 926-2744). MIT G&S, Harvard G&S, North Shore, and other area companies are also possible sources. Consider an article in the Trumpet Bray. Ask the Stage Director if there are any special props not immediately obvious.

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Props Design

Sketch the designs for any props that need to be built. Review with the Stage Director.

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Publish Props List

Publish a list of the needed props to see if any cast members have (and are willing to donate for the production) props or have a lead on where to obtain a particular prop

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Submit Crew Names

Submit crew names to the Tech Director for inclusion in the playbill.

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Attend Debriefing Meeting

The Producer is responsible for setting for scheduling the Debriefing session, generally held within a month of the show closing. The meeting is to go over the production, focusing on areas of great success and areas which need significant improvement.

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Return Task List

If not already turned in, return the task list at the Debriefing Meeting.

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Tasks that require your input, but are the responsibility of others

Task Description Timeframe
Graphic Design Work with the Graphic Designer to produce the show "logo". This is used on all advertising, tee-shirts/sweat shirts, tickets, playbill cover, etc. Graphic should give some indication of the stage director's artistic vision. September, so the graphic can be used in the newsletter to announce the show and auditions.

Related Documents:

The Props Chief provides properties for the show, as requested by the Stage Director. The Props Chief decides whether to buy, rent, borrow, or construct each prop and carries out that decision, typically with the help of a recruited Props Acquisition Crew. The Props Chief recruits a Props Running Crew in consultation with the Stage Manager.
Hierarchy CompleteTaskList Calendar of Events Report changes

Task Who Does Who_Checks TaskDate Tied To Offset
Plan organization of technical departments TechnicalDirector Producer, SetDesigner, CostumeDesigner, PropsChief, LightingDesigner, MakeupDesigner, StageManager, SoundDesigner 9/23/2003 SepBoard 0
Tentative props list to Props Chief StageDirector TechnicalDirector, PropsChief 12/11/2003 DecBoard 0
Props acquisition and construction crew(s) PropsChief TechnicalDirector 1/15/2004 LastPerf -45
Collect loaned props from cast members PropsChief TechnicalDirector 1/18/2004 LastPerf -42
Build props PropsChief TechnicalDirector 1/18/2004 LastPerf -42
Announce: one week until final cut-off for props PropsChief StageDirector, StageManager, TechnicalDirector 1/26/2004 LastPerf -34
Tech Week-Draft Gofers CastManager Chairman, MusicDirector, StageManager, CostumeConstructionChief, PropsChief, VideoChief, StageDirector, SocialDirector 1/29/2004 LastPerf -31
Expand the props list PropsChief StageDirector, StageManager, TechnicalDirector 2/2/2004 LastPerf -27
Plan put-in schedule TechnicalDirector StageManager, SetDesigner, PropsChief 2/8/2004 LastPerf -21
Announce basic props rules to the cast PropsChief TechnicalDirector, StageManager 2/13/2004 LastPerf -16
Recruit Props Running Crew PropsChief TechnicalDirector, StageManager 2/13/2004 LastPerf -16
Copy the expanded props list PropsChief StageManager, TechnicalDirector 2/14/2004 LastPerf -15
Prepare the props problems sign-up list. PropsChief StageManager, TechnicalDirector 2/14/2004 LastPerf -15
Props storage and transportation PropsChief TechnicalDirector, StageManager 2/14/2004 LastPerf -15
Distribute preliminary strike plan TechnicalDirector Producer, StageManager, LightingDesigner, CostumeDesigner, MakeupDesigner, PropsChief, VideoChief, MusicDirector 2/25/2004 LastPerf -4
Return props PropsChief TechnicalDirector 2/29/2004 LastPerf 0