Props Chief Task List

Last Revised on October 2, 2006

• General Information - fun facts to know/Background Information
• Quick List - a quick list of all tasks that you are responsible for (these may require input from others). Clicking on a task will take you to a more detailed description of that task.
• Task Details - detailed information on each task.
• Tasks assigned to others, but require your input. The person responsible will be named and a link provided to their task list for convenience.
• Reference Documents - forms, documents that have been used in the past. You may find them useful.

General Information

• The Props Chief provides properties for the show, as requested by the Stage Director. The Props Chief decides whether to buy, rent, borrow, or construct each prop and carries out that decision, typically with the help of a recruited Props Acquisition Crew. The Props Chief recruits a Props Running Crew in consultation with the Stage Manager.
• The Props Chief is part of the Technical Department and is recruited by the Technical Director

Quick List

Complete?	Task	Timeframe
	Prepare Budget Estimate	November
	Draft Props List	December
	Props Design	December
	Publish Props List	December
	Submit Crew Names	January
	Attend Debriefing Meeting	Date is determined by the Producer
	Return Task List	Return to the Task List Manager at Debriefing Meeting. See Calendar for the exact date.

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Task Details

Prepare Budget Estimate

Give estimated budgets to the Technical Director for consideration BEFORE the December Board meeting. What will you need to build? Borrow? Rent? Buy?

Draft Props List

Review the libretto for ideas - the Stage Director may also supply you with a tentative list. Organize the list by dialogue or song. Include description (size, color, overall design), quantity, materials needed OR rental source (try Hooker-Howe at 508-373-3731 or Mikan Theatricals 800 BUY-MIKAN or 603 926-2744). MIT G&S, Harvard G&S, North Shore, and other area companies are also possible sources. Consider an article in the Trumpet Bray. Ask the Stage Director if there are any special props not immediately obvious.

Props Design

Sketch the designs for any props that need to be built. Review with the Stage Director.

Publish Props List

Publish a list of the needed props to see if any cast members have (and are willing to donate for the production) props or have a lead on where to obtain a particular prop

Submit Crew Names

Submit crew names to the Tech Director for inclusion in the playbill.

Attend Debriefing Meeting

The Producer is responsible for setting for scheduling the Debriefing session, generally held within a month of the show closing. The meeting is to go over the production, focusing on areas of great success and areas which need significant improvement.

Return Task List

If not already turned in, return the task list at the Debriefing Meeting.

Tasks that require your input, but are the responsibility of others

Task	Description	Timeframe
Graphic Design	Work with the Graphic Designer to produce the show "logo". This is used on all advertising, tee-shirts/sweat shirts, tickets, playbill cover, etc. Graphic should give some indication of the stage director's artistic vision.	September, so the graphic can be used in the newsletter to announce the show and auditions.

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Related Documents:

OVERVIEW
The Props Chief provides properties for the show, as requested by the Stage Director. The Props Chief decides whether to buy, rent, borrow, or construct each prop and carries out that decision, typically with the help of a recruited Props Acquisition Crew. The Props Chief recruits a Props Running Crew in consultation with the Stage Manager.

Hierarchy

CompleteTaskList

Calendar of Events

Report changes

Task	Who Does	Who_Checks	TaskDate	Tied To	Offset
Plan organization of technical departments	TechnicalDirector	Producer, SetDesigner, CostumeDesigner, PropsChief, LightingDesigner, MakeupDesigner, StageManager, SoundLiaison	9/23/2003	SepBoard	0
Tentative props list to Props Chief	StageDirector	TechnicalDirector, PropsChief	12/11/2003	DecBoard	0
Props acquisition and construction crew(s)	PropsChief	TechnicalDirector	1/15/2004	LastPerf	-45
Collect loaned props from cast members	PropsChief	TechnicalDirector	1/18/2004	LastPerf	-42
Build props	PropsChief	TechnicalDirector	1/18/2004	LastPerf	-42
Announce: one week until final cut-off for props	PropsChief	StageDirector, StageManager, TechnicalDirector	1/26/2004	LastPerf	-34
Tech Week-Draft Gofers	CastManager	Chairman, MusicDirector, StageManager, CostumeConstructionChief, PropsChief, VideoChief, StageDirector, SocialDirector	1/29/2004	LastPerf	-31
Expand the props list	PropsChief	StageDirector, StageManager, TechnicalDirector	2/2/2004	LastPerf	-27
Plan put-in schedule	TechnicalDirector	StageManager, SetDesigner, PropsChief	2/8/2004	LastPerf	-21
Announce basic props rules to the cast	PropsChief	TechnicalDirector, StageManager	2/13/2004	LastPerf	-16
Recruit Props Running Crew	PropsChief	TechnicalDirector, StageManager	2/13/2004	LastPerf	-16
Copy the expanded props list	PropsChief	StageManager, TechnicalDirector	2/14/2004	LastPerf	-15
Prepare the props problems sign-up list.	PropsChief	StageManager, TechnicalDirector	2/14/2004	LastPerf	-15
Props storage and transportation	PropsChief	TechnicalDirector, StageManager	2/14/2004	LastPerf	-15
Distribute preliminary strike plan	TechnicalDirector	Producer, StageManager, LightingDesigner, CostumeDesigner, MakeupDesigner, PropsChief, VideoChief, MusicDirector	2/25/2004	LastPerf	-4
Return props	PropsChief	TechnicalDirector	2/29/2004	LastPerf	0