Last Revised on October 2, 2006
| Complete? | Task | Timeframe |
|---|---|---|
|
Background Info | |
|
New Info | |
|
Collect Bios- Staff | Beginning in November |
|
Collect Bios- Leads | Beginning in November |
|
Collect Text Material | Beginning in December |
|
Attend Debriefing Meeting | Date is determined by the Producer |
|
Return Task List | Return to the Task List Manager at Debriefing Meeting. See Calendar for the exact date. |
Playbill page limit is a multiple of 4. Some printers may require larger multiples. 32 (plus cover) may be optimal. All text should be placed on a right hand page if possible. General layout order is:
Production bios (directors, assistants, designers) - generally 3 pages;
Title page (include all names above), followed by Sponsors and Pastor Letter;
Lead bios (about four pages);
Plot synopsis (generally one or two pages);
Chorus and Dramatis Personae (facing pages, center fold);
Orchestra and rehearsal pianists (immediately after DP);
Tech Staff (two facing pages) and Business Staff (immediately after Tech Staff);
Glossary (1 1/2 pages) and Past Shows.
Fit where room permits: List of Trustees and Special Thanks.
This generally comes to 18 pages of text, leaving 14 pages for ads (not including covers).
Page layout is as follows: Sheet 1: Sheet 8:
Page 01 | Page 32 Page 15 | Page 18
Page 02 | Page 31 Page 16 | Page 17
Find out from the Directors (Stage, Music, Tech) whether there are any new staff positions this year, i.e. Choreographer? Assistant Director? Determine whether these positions merit bios in the playbill - generally yes, but keep space issues in mind.
Back to Quick ListBegin to collect bios from the artistic/technical staff: Stage Director, Music Director, Producer, Technical Director, Costume Designer, Lighting Designer, Makeup Designer, and the Set Designer. Follow up often and make sure everyone understands when the deadline is for turning them in.
Back to Quick ListMaterial to collect: title page (includes all directors and designers); story of the opera (from Stage Director); history of the Savoyards (from Database Manager); glossary of libretto vocabulary (from Stage Director, optional); letter from SUMC pastors (from Church Liaison).
Back to Quick List
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The Producer is responsible for setting for scheduling the Debriefing session, generally held within a month of the show closing. The meeting is to go over the production, focusing on areas of great success and areas which need significant improvement.
Back to Quick ListIf not already turned in, return the task list at the Debriefing Meeting.
Back to Quick List
| Task | Description | Timeframe |
|---|---|---|
| Leads Publicity | The Publicity Chief will prepare a questionnaire for the leads gathering info to be used in publicity. This can include a bio for the newspapers/other media. Work with the Publicity Cheif to coordinate any shared data. | November |
| Playbill Cover Graphic | The Graphic Designer will prepare the playbill cover art work. Make sure they are aware of printer deadlines. | November |
OVERVIEW
The Playbill Layout Chief is responsible for the design of the playbill, through the final camera-ready pasteup. {Who is responsible for collecting the bios?}
| Hierarchy | CompleteTaskList | Calendar of Events | Report changes |
| Task | Who Does | Who_Checks | TaskDate | Tied To | Offset |
|---|---|---|---|---|---|
| Background Info for Playbill Layout | PlaybillLayoutChief | PrinterLiaison | 5/1/2003 | FiscalYear | 0 |
| Recruit Playbill Layout Chief | Producer | Chairman, PlaybillLayoutChief | 8/21/2003 | AugBoard | 7 |
| Playbill-submit biographies | StageDirector, MusicDirector, Producer, TechnicalDirector, CostumeDesigner, LightingDesigner, MakeupDesigner, SetDesigner | PlaybillLayoutChief | 11/24/2003 | FirstReh | 0 |
| Submit advertising copy for playbill (preliminary) | PlaybillAdChief | PlaybillLayoutChief, Producer | 1/14/2004 | LastPerf | -46 |
| Deliver playbill cover final layout | GraphicDesigner | PlaybillLayoutChief | 1/14/2004 | JanBoard | 7 |
| Proof-read biographies for playbill | PlaybillLayoutChief | StageDirector, MusicDirector, Producer, TechnicalDirector, CostumeDesigner, LightingDesigner, MakeupDesigner, SetDesigner | 1/20/2004 | LastPerf | -40 |
| Submit cast list (chorus and leads) for playbill | CastManager, DatabaseManager | Producer, PlaybillLayoutChief | 1/20/2004 | LastPerf | -40 |
| Submit crew lists for playbill | Producer, TechnicalDirector | Chairman, SecondTrombone, PlaybillLayoutChief, DatabaseManager | 1/20/2004 | LastPerf | -40 |
| Submit orchestra list for playbill | OrchestraManager | DatabaseManager, PlaybillLayoutChief, Producer | 1/20/2004 | LastPerf | -40 |
| Submit patrons and sponsors lists for playbill | PlaybillAdChief | PlaybillLayoutChief, Producer, DatabaseManager | 1/20/2004 | LastPerf | -40 |
| Submit special thanks and credits for playbill | Chairman, MusicDirector, Producer, StageDirector, TechnicalDirector | PlaybillLayoutChief, DatabaseManager | 1/20/2004 | LastPerf | -40 |
| Submit advertising copy for playbill (final) | PlaybillAdChief | PlaybillLayoutChief | 1/20/2004 | LastPerf | -40 |
| Deadline for patrons and sponsors | PlaybillAdChief | PlaybillLayoutChief,Producer | 1/25/2004 | LastPerf | -35 |
| Deliver playbill final layout | PlaybillLayoutChief | PrinterLiaison, Producer | 2/9/2004 | LastPerf | -20 |
| Deliver playbill final layout to printer | PlaybillLayoutChief | Producer | 2/10/2004 | LastPerf | -19 |