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Lighting Designer Task List

Last Revised on September 11,2012

Welcome to your Task List! The Sudbury Savoyards Task Lists are designed to be used as a guideline for how you can successfully complete your job in the current production. The task list is divided into five sections: In order to keep this task list current and helpful, please edit it as you see fit. You will be asked to turn in your marked-up copy at the Debriefing Meeting. You can also send any changes electronically by clicking here or the link at the top of this page.

General Information

Quick List

Complete? Task Timeframe
Prepare Budget Estimate November
Submit Bio for Playbill November
Submit Crew Names January
Attend Debriefing Meeting Date is determined by the Producer
Return Task List Return to the Task List Manager at Debriefing Meeting. See Calendar for the exact date.

Task Details

Prepare Budget Estimate

Give estimated budgets to the Technical Director for consideration BEFORE the December Board meeting. What will you need to build? Borrow? Rent? Buy?

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Submit Bio for Playbill

The Playbill Layout Chief will ask for a biography for inclusion in the Playbill. This is generally kept to a single paragraph (6-8 lines).

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Submit Crew Names

Submit any crew names to the Tech Director for inclusion in the playbill.

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Attend Debriefing Meeting

The Producer is responsible for setting for scheduling the Debriefing session, generally held within a month of the show closing. The meeting is to go over the production, focusing on areas of great success and areas which need significant improvement.

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Return Task List

If not already turned in, return the task list at the Debriefing Meeting.

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Tasks that require your input, but are the responsibility of others


Task Description Timeframe
Costume Check The Costume Designer need to show all proposed colors/fabrics to ensure no conflict with the proposed lighting design. Also ask about any headgear - will it cast unwanted shadows?

Related Documents:

The Lighting Designer designs lighting for the show that is consistent with the Stage Director's visual concept, recruits the Light Hanging Crew, and recruits the Light Running Crew in consultation with the Stage Manager.

Hierarchy CompleteTaskList Calendar of Events Report changes

Task Who Does Who_Checks TaskDate Tied To Offset
Background for Tech Organization TechnicalDirector SetDesigner, LightingDesigner, CostumeDesigner, Producer 5/8/2003 MayBoard 0
Plan organization of technical departments TechnicalDirector Producer, SetDesigner, CostumeDesigner, PropsChief, LightingDesigner, MakeupDesigner, StageManager, SoundDesigner 9/23/2003 SepBoard 0
Technical staff meeting TechnicalDirector StageDirector, CostumeDesigner, LightingDesigner, MakeupDesigner, StageManager, SetDesigner 11/11/2003 NovBoard 0
Copy the set design and sketches SetDesigner TechnicalDirector, StageDirector, LightingDesigner 11/24/2003 FirstReh 0
Technical staff meeting TechnicalDirector StageDirector, CostumeDesigner, LightingDesigner, MakeupDesigner, SetDesigner, StageManager 12/11/2003 DecBoard 0
Lighting design complete LightingDesigner TechnicalDirector 1/18/2004 LastPerf -42
Proof-read biographies for playbill PlaybillLayoutChief StageDirector, MusicDirector, Producer, TechnicalDirector, CostumeDesigner, LightingDesigner, MakeupDesigner, SetDesigner 1/20/2004 LastPerf -40
Preliminary light cues to Stage Manager LightingDesigner StageManager, TechnicalDirector 2/8/2004 LastPerf -21
Pickup rental lighting equipment, gels LightingDesigner TechnicalDirector 2/8/2004 MonsterSun -7
Check lighting rental LightingDesigner TechnicalDirector 2/10/2004 LastPerf -19
Hang lights LightingDesigner TechnicalDirector 2/15/2004 LastPerf -14
Supervise put-in TechnicalDirector Producer, StageManager, SetDesigner, LightingDesigner 2/15/2004 LastPerf -14
Transport and install orchestra wall and pit TechnicalDirector MusicDirector, LightingDesigner 2/15/2004 LastPerf -14
First pass lighting LightingDesigner TechnicalDirector 2/15/2004 FirstPerf -5
Pre-Hang lights LightingDesigner TechnicalDirector 2/15/2004 LastPerf -14
Staged company photo at Tuesday dress rehearsal Photographer Producer, TechnicalDirector, StageDirector, LightingDesigner 2/17/2004 FirstPerf -3
Stage Manager coordination for performances StageManager HouseManagerVideoChief, LightingDesigner, SoundDesigner, MusicDirector 2/20/2004 FirstPerf 0
Distribute preliminary strike plan TechnicalDirector Producer, StageManager, LightingDesigner, CostumeDesigner, MakeupDesigner, PropsChief, VideoChief, MusicDirector 2/25/2004 LastPerf -4
Return Savoyard lights LightingDesigner TechnicalDirector 2/29/2004 LastPerf 0
Return rented lights LightingDesigner TechnicalDirector 3/2/2004 LastPerf 2