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Graphic Designer Task List

Last Revised On: March 13, 2010



Welcome to your Task List! The Sudbury Savoyards Task Lists are designed to be used as a guideline for how you can successfully complete your job in the current production. The task list is divided into five sections: In order to keep this task list current and helpful, please edit it as you see fit. You will be asked to turn in your marked-up copy at the Debriefing Meeting. You can also send any changes electronically by clicking here or the link at the top of this page.

General Information

Quick List

Complete? Task Timeframe
Prepare show graphic draft design ASAP
Prepare show graphic final design Design should be complete by the end of the summer show.
Distribute Show Graphic As requested.
Prepare shirt design October
Prepare poster/flyer draft design October
Prepare design for fire station signs October
Prepare poster/flyer final design before December board meeting. See the Calendar for the exact date.
Prepare certificate design before December board meeting. See the Calendar for the exact date.
Prepare ticket design before December board meeting. See the Calendar for the exact date.
Deliver final poster/flyer design to Producer. mid-December
Prepare final Playbill Cover Design before January board meeting. See the Calendar for exact date.
Final ticket design January
Get Chairman and Pastor Signatures end of January
Prepare final Certificate Design before January board meeting. See the Calendar for exact date.
Deliver final Playbill Cover Design After approval. Check with the Playbill Layout Chief for deadline date.
Produce Certificates During Tech Week
Additional Certificates Last Performance. See Calendar for exact date.
Attend Debriefing Meeting Date is determined by the Producer
Return Task List Return to the Task List Manager at Debriefing Meeting. See Calendar for the exact date.
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Task Details

Prepare show graphic draft design

Prepare show graphic draft design. This design must accord with the Stage Director's artistic vision for the show. Design should include the name of the show, it's subtititle and The Sudbury Savoyards. The draft should be ready for the Board to review at the August Board meeting. See the Calendar for the exact date.

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Prepare show graphic final design

Get final sign-off from the Board and get the design to the Producer so that it can be used for the web site and for pubilicity for auditions.

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Distribute Show Graphic

Distribute the show graphic to the disciplines that need it such as the Newsletter, Publicity, Ads, ets. Modify and edit the graphic as needed for each application.

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Prepare shirt design

Prepare graphic design for screen printing on the shirts. The design may have to be simplified so that it would print properly on fabric and colors would have to be reduced to 1-4. Shirts should be ready for Two-Ring Circus.

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Prepare poster/flyer draft design

Poster should include: "Gilbert and Sullivan", show title and sub-title, map (optional), performance location including address, dates (with year), days, and times, ticket prices, names of Stage director and Music Director, telephone number "sponsored by SUMC", "all proceeds donated to the relief of world hunger".

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Prepare design for first station signs.

Specify layout and copy for fire station signs (signs are 4' x 8' and one 4' x 4'), ideally on a transparency with the desired aspect ratio. Specify lettering color(s). The design should be completed by the first tech day as this is a task that can be started immediately.

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Prepare poster/flyer final design

The final design should be presented at the December board meeting for final approval.

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Prepare certificate design

The final design should be presented at the December board meeting for final approval.

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Prepare ticket design

Ticket copy contents: "Sudbury Savoyards", show title, show location, performance dates*, days of week, times, prices (Adult, Senior/Student, Children), colors, and "All proceeds are donated to the relief of world hunger." *For the last several years, we have not had specific dates printed on the tickets, with the exception of the mid-week show. Tickets have just been "Adult", "Student/Senior", "Children", "Comp" and the mid-week date. Ticket prices are determined by the Board.

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Deliver poster/flyer design to Producer

This is a hard deadline. If it is missed, flyers will have to be sent by first class mail at considerable extra expense.

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Prepare final playbill cover design

Have ready for the board to approve at the January board meeting.

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Final ticket design

Ticket design should be complete and camera-ready copy delivered to the Producer

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Get Signatures

Obtain signatures from both the Chairman and the Head Pastor of the Church. These signatures should be scanned and incorporated into the final certificate design.

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Prepare final certificate design

Have ready for the board to approve at the January board meeting.

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Deliver Final Playbill Cover Design

Deliver playbill cover final layout to Playbill Layout Chief. Make sure that deadline is met - Playout Layout Chief will set deadline.

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Produce Certificates

The certificates should be completed for all names supplied by the Database Manager. These should be delivered to the Chairman when completed.

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Additional Certificates

Any additional certificates needed for people whose names were not submitted earlier should be completed now. All certificates are delivered to the Chairman for the Cast Supper.

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Attend Debriefing Meeting

The Producer is responsible for setting for scheduling the Debriefing session, generally held within a month of the show closing. The meeting is to go over the production, focusing on areas of great success and areas which need significant improvement. The Stage Director should plan on attending this meeting to contribute input and hear feedback.

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Return Task List

If not already turned in, return the task list at the Debriefing Meeting.

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Tasks that require your input, but are the responsibility of others

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