Last Revised On: September 30, 2006
| Complete? | Task | Timeframe |
|---|---|---|
|
Prepare t-shirt and sweat shirt draft design | early September |
|
Prepare t-shirt and sweat shirt final design | Design should be complete by early Octoberso Producer can order shirts in time for Two-Ring |
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Prepare poster/flyer draft design | October |
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Prepare design for fire station signs | October |
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Prepare poster/flyer final design | before December board meeting. See the Calendar for the exact date. |
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Prepare certificate design | before December board meeting. See the Calendar for the exact date. |
|
Prepare ticket design | before December board meeting. See the Calendar for the exact date. |
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Deliver final poster/flyer design to Producer. | mid-December |
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Prepare final Playbill Cover Design | before January board meeting. See the Calendar for exact date. |
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Final ticket design | January |
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Get Chairman and Pastor Signatures | end of January |
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Prepare final Certificate Design | before January board meeting. See the Calendar for exact date. |
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Deliver final Playbill Cover Design | After approval. Check with the Playbill Layout Chief for deadline date. |
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Produce Certificates | During Tech Week |
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Additional Certificates | Last Performance. See Calendar for exact date. |
|
Video/DVD Title | February |
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Attend Debriefing Meeting | Date is determined by the Producer |
|
Return Task List | Return to the Task List Manager at Debriefing Meeting. See Calendar for the exact date. |
Prepare t-shirt and sweat shirt draft design
Prepare T-shirt and sweat shirt draft design, probably similar to the poster. This design must accord with the Stage Director's artistic vision for the show. Design should include the dates and year of the show, as well as the name of the show and group name. The draft should be ready for the Board to review at the September Board meeting. See the Calendar for the exact date.
Back to Quick ListPrepare t-shirt and sweat shirt final design
Get final sign-off from the Board and get the design to the Producer so the shirts can be ordered in time for Two-Ring.
Back to Quick ListPrepare poster/flyer draft design
Poster should include: 'Gilbert and Sullivan', show title and sub-title, map, performance location, dates (with year), days, and times, ticket prices, names of Stage director and Music Director, telephone number(s) and address for tickets, 'sponsored by SUMC', 'all proceeds donated to the relief of world hunger'. Playbill cover should include: 'Gilbert and Sullivan', show title and sub-title, performance location, dates (year), names of Stage director and Music Director, 'sponsored by SUMC', 'all proceeds donated to the relief of world hunger'.
Back to Quick ListPrepare design for first station signs.
Specify layout and copy for fire station signs (signs are 4' x 8'), ideally on a transparency with the desired aspect ratio. Specify lettering color(s). The design should be completed by the first tech day as this is a task that can be started immediately.
Back to Quick ListPrepare poster/flyer final design
The final design should be presented at the December board meeting for final approval.
Back to Quick ListThe final design should be presented at the December board meeting for final approval.
Back to Quick ListTicket copy contents: 'Sudbury Savoyards', show title, show location, performance dates*, days of week, times, prices (Regular, Senior/Student, group/cast sales), colors, and 'All proceeds are donated to the relief of world hunger.'
*For the last several years, we have not had specific dates printed on the tickets, with the exception of the mid-week show. Tickets have just been 'Regular', 'Student/Senior', 'Child' and the mid-week date. Ticket prices are determined by the Board.
Deliver poster/flyer design to Producer
This is a hard deadline. If it is missed, flyers will have to be sent by first class mail at considerable extra expense.
Back to Quick ListPrepare final playbill cover design
Have ready for the board to approve at the January board meeting.
Back to Quick ListTicket design should be complete and camera-ready copy delivered to the Producer
Back to Quick ListObtain signatures from both the Chairman and the Head Pastor of the Church. These signatures should be scanned and incorporated into the final certificate design.
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Prepare final certificate design
Have ready for the board to approve at the January board meeting.
Back to Quick ListDeliver Final Playbill Cover Design
Deliver playbill cover final layout to Playbill Layout Chief. Make sure that deadline is met - Playout Layout Chief will set deadline.
Back to Quick ListThe certificates should be completed for all names supplied by the Database Manager. These should be delivered to the Chairman when completed.
Back to Quick ListAny additional certificates needed for people whose names were not submitted earlier should be completed now. All certificates are delivered to the Chairman for the Cast Supper.
Back to Quick ListDiscuss with Video Chief
Back to Quick ListThe Producer is responsible for setting for scheduling the Debriefing session, generally held within a month of the show closing. The meeting is to go over the production, focusing on areas of great success and areas which need significant improvement. The Stage Director should plan on attending this meeting to contribute input and hear feedback.
Back to Quick ListIf not already turned in, return the task list at the Debriefing Meeting.
Back to Quick List