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Costume Designer Task List

Last Revised on September 11,2012

Welcome to your Task List! The Sudbury Savoyards Task Lists are designed to be used as a guideline for how you can successfully complete your job in the current production. The task list is divided into five sections: In order to keep this task list current and helpful, please edit it as you see fit. You will be asked to turn in your marked-up copy at the Debriefing Meeting. You can also send any changes electronically by clicking here or the link at the top of this page.

General Information

The Costume Designer is responsible for the design and overseeing of all costume-related projects: construction, re-work or rentals. A good knowledge of what we already have in stock is extremely helpful. The Costume Designer may also act as the Costume Construction Chief, though it is strongly recommended that another person be recruited to fill this position.
The Costume Designer is part of the Technical Department and as such, reports to the Tech Director.

Quick List

Complete? Task Timeframe
Prepare Costume Sketches September
Costume Planning November
Prepare Budget Estimate November
Costume Check early January
Director Buyin November
Submit Bio for Playbill November
Attend Debriefing Meeting Date is determined by the Producer
Return Task List Return to the Task List Manager at Debriefing Meeting. See Calendar for the exact date.

Task Details

Prepare Costume Sketches

Meet with the Stage Director to get an idea of the "vision". Make sure to get Director's buy-in before purchasing fabric.

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Costume Planning

Estimate which costumes will be used from storage, made, rented, and bought, and make a list.

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Prepare Budget Estimate

Give estimated budgets to the Technical Director for consideration BEFORE the December Board meeting. What will you need to build? Borrow? Rent? Buy?

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Costume Check

Show all proposed colors/fabrics to the Lighting Designer to make sure there is no bad interaction with the Lighting Design. Also check any proposed headgear to see what shadows may be created.

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Director Buyin

Agree with Stage Director on costume needs, after determining what can be used from storage, made, rented, or bought.

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Submit Bio for Playbill

The Playbill Layout Chief will ask for a biography for inclusion in the Playbill. This is generally kept to a single paragraph (6-8 lines).

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Attend Debriefing Meeting

The Producer is responsible for setting for scheduling the Debriefing session, generally held within a month of the show closing. The meeting is to go over the production, focusing on areas of great success and areas which need significant improvement.

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Return Task List

If not already turned in, return the task list at the Debriefing Meeting.

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Tasks that require your input, but are the responsibility of others


Task Description Timeframe
Cast Measurements The Costume Construction Chief is responsible for measuring the cast for costume fittings. This process should begin at the first rehearsal.
Cast Measurements The Costume Construction Chief is responsible for arranging for costume rentals, though the Designer may choose to take on this task. early January

Related Documents:

The Costume Designer defines the visual aspects of all costumes, according to the visual concept defined by the Stage Director. {Note: we are dividing the job of Costume Chief from Costume Designer, the former being responsible for costume construction/rental. Until we manage to separate them, the Costume Chief should get the same task list as the Costume Designer.}

Hierarchy CompleteTaskList Calendar of Events Report changes

Task Who Does Who_Checks TaskDate Tied To Offset
Background for Tech Organization TechnicalDirector SetDesigner, LightingDesigner, CostumeDesigner, Producer 5/8/2003 MayBoard 0
Plan organization of technical departments TechnicalDirector Producer, SetDesigner, CostumeDesigner, PropsChief, LightingDesigner, MakeupDesigner, StageManager, SoundDesigner 9/23/2003 SepBoard 0
Recruit Costume Designer TechnicalDirector Producer, CostumeDesigner 9/30/2003 SepBoard 7
Plan cast rehearsal schedule StageDirector, MusicDirector, ChurchLiaison Producer, CastManager, CostumeDesigner, PublicityChief 11/3/2003 Audition -14
Technical staff meeting TechnicalDirector StageDirector, CostumeDesigner, LightingDesigner, MakeupDesigner, StageManager, SetDesigner 11/11/2003 NovBoard 0
Technical staff meeting TechnicalDirector StageDirector, CostumeDesigner, LightingDesigner, MakeupDesigner, SetDesigner, StageManager 12/11/2003 DecBoard 0
Take photos of special interest groups for publicity Photographer PublicityChief, CostumeDesigner, Producer, TechnicalDirector 1/9/2004 FirstJanReh 7
Proof-read biographies for playbill PlaybillLayoutChief StageDirector, MusicDirector, Producer, TechnicalDirector, CostumeDesigner, LightingDesigner, MakeupDesigner, SetDesigner 1/20/2004 LastPerf -40
Costumes done CostumeConstructionChief TechnicalDirector, CostumeDesigner 2/17/2004 LastPerf -12
Distribute preliminary strike plan TechnicalDirector Producer, StageManager, LightingDesigner, CostumeDesigner, MakeupDesigner, PropsChief, VideoChief, MusicDirector 2/25/2004 LastPerf -4