Company Promoter Task List

Welcome to your Task List! The Sudbury Savoyards Task Lists are designed to be used as a guideline for how you can successfully complete your job in the current production. The task list is divided into five sections:

General Information - fun facts to know/Background Information
Quick List - a quick list of all tasks that you are responsible for (these may require input from others). Clicking on a task will take you to a more detailed description of that task.
Task Details - detailed information on each task.
Tasks assigned to others, but require your input. The person responsible will be named and a link provided to their task list for convenience.
Reference Documents - forms, documents that have been used in the past. You may find them useful.

In order to keep this task list current and helpful, please edit it as you see fit. You will be asked to turn in your marked-up copy at the Debriefing Meeting. You can also send any changes electronically by clicking here or the link at the top of this page.

General Information

The Company Promoter’s job is to increase awareness of the Sudbury Savoyards throughout the year, as distinct from show-specific publicity, which is the responsibility of the Publicity Chief. The Company Promoter and the Publicity Chief must work together closely for best results.

Quick List

Complete? Task Timeframe

Fall Newsletter Check with Newsletter Editor for exact timing.
Create Audience Comment Forms Forms should be completed by beginning of February to be included in programs as an insert.

Review Audience Comment Forms Should be done for reporting at Debriefing. See Calendar for the exact date.

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Complete?	Task	Timeframe
	Fall Newsletter	Check with Newsletter Editor for exact timing.
	Create Audience Comment Forms	Forms should be completed by beginning of February to be included in programs as an insert.
	Review Audience Comment Forms	Should be done for reporting at Debriefing. See Calendar for the exact date.

Fall Newsletter

The Newsletter Editor is responsible for creating the newsletter itself. Send the fall edition of the Sandwich Board, explaining the upcoming events and auditions. This is a big mailing.
The Company Promoter will need to recruit a crew to fold, collate, etc. A total of eight people would be ideal. The Chairman and/or Producer might help the Company Promoter recruit volunteers.
We send audition flyers to everyone. We include the membership letter (announcing auditions and December rehearsal schedule) with the audition flyers going to members. We send an information sheet about the Sudbury Savoyards to non-members.
We do this in plenty of time to be able to use the bulk mailing permit, since bulk mail can take up to four weeks to be delivered, and people need time to prepare for auditions.

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Create Audience Comment Forms

In the past, we have included audience comment forms on the program insert. We've encouraged people to fill them out by running a contest for T-shirts and free tickets in conjunction with a mailing list update form. Discuss with the Chairman and the House Manager to see if this should be done for the current show. Please note: As of 2002, this has not been done for several years.

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Review Audience Comment Forms

If comments cards are distributed for the current show, summarize the results to be reported at the Debriefing Meeting. Pass along any mailing list changes/additions to the Database Manager

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Company Promoter Task List

General Information

Quick List

Reference Documents